Shipping Label
Also known as: Mailing Label, Parcel Label, Address Label
Definition
A shipping label is the essential document attached to every package that tells carriers where it’s going, how to get it there, and how to track it. It’s the package’s ticket through the shipping network.
What’s on a Shipping Label
Required Elements
- From address - Shipper name, address, ZIP
- To address - Recipient name, address, ZIP
- Barcode(s) - Routing and tracking codes
- Tracking number - Unique identifier
- Service type - Ground, Priority, Express, etc.
- Weight - Actual or dimensional
Additional Elements
- Package dimensions
- Special handling instructions
- Return service indicator
- Delivery signature requirement
- Carrier logo and branding
Label Formats by Carrier
| Carrier | Label Size | Format |
|---|---|---|
| USPS | 4" × 6" | Thermal or inkjet |
| UPS | 4" × 6" or 4" × 8" | Thermal preferred |
| FedEx | 4" × 6" | Thermal preferred |
Most shipping software outputs standard 4" × 6" thermal labels.
Creating Shipping Labels
Direct from Carrier
- USPS.com, UPS.com, FedEx.com
- Full retail rates
- Basic functionality
Shipping Software
- Shippo, ShipStation, Pirate Ship
- Discounted rates
- Multi-carrier support
- Automation features
E-commerce Platforms
- Shopify Shipping, WooCommerce, Amazon
- Integrated with orders
- Negotiated rates
Printing Labels
Thermal Printers (Recommended)
- Pros: Fast, no ink, durable labels
- Cons: Higher upfront cost
- Popular models: DYMO 4XL, Rollo, Zebra
Inkjet/Laser Printers
- Pros: Equipment you already have
- Cons: Smearing risk, slower, ink costs
- Tip: Use adhesive label paper
Label Placement Best Practices
- Flat surface - No seams, tape edges, or curves
- Largest side - Usually top of box
- One label visible - Remove or cover old labels
- Clear tape overlay - Protect from moisture
- Don’t cover barcodes - Tape over edges only
Common Label Errors
| Error | Problem | Solution |
|---|---|---|
| Old label on box | Package goes to wrong address | Remove all old labels |
| Barcode damaged | Can’t scan, manual processing | Reprint and apply cleanly |
| Wrong service | Delivery delay or extra charges | Verify before printing |
| Incomplete address | Return to sender | Always validate addresses |
Void and Reprint Labels
If you need to cancel a label:
- Void within 24 hours - Usually free cancellation
- After pickup - Package in network, harder to cancel
- Refund timeline - USPS: 15 days; UPS/FedEx: 7-15 days
Always void unused labels to receive credit back.
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