Shipping Scale

A shipping scale is a specialized weighing device used to determine the weight of packages for accurate shipping cost calculation. Modern shipping scales connect to computers and integrate with shipping software for seamless label generation.

Why Shipping Scales Matter

Accuracy Importance

• Weight determines shipping cost
• Inaccurate weights cause problems:
  • Underweight: Carrier adjustments, fees
  • Overweight: Paying more than necessary
  • USPS: Postage due to recipient

Cost Impact

Example: Package actually weighs 5.2 lbs
Estimated at 5 lbs: $12.50
Actual charge after weigh: $14.75
Adjustment fee: $3.00

Total extra cost: $5.25 per package

Types of Shipping Scales

By Capacity

By Connectivity

Popular Shipping Scales

For Small Business

For Higher Volume

Scale Features

Essential Features

• Tare function (zero with box)
• Hold/stable indicator
• Auto-off
• Backlit display
• Units conversion (lb/kg/oz)

Advanced Features

• USB connectivity
• Software integration
• AC adapter option
• Large platform
• High precision
• Piece counting

Using a Shipping Scale

Basic Weighing

1. Place scale on flat, stable surface
2. Turn on and let calibrate
3. Press TARE/ZERO
4. Place package on scale
5. Wait for stable reading
6. Record weight

With Shipping Software

Workflow:
1. Create shipment in software
2. Place package on scale
3. Software reads weight automatically
4. Weight populates in form
5. Generate label with correct weight

Tare Function

Using tare:
1. Place empty box on scale
2. Press TARE (display shows 0.00)
3. Add contents
4. Display shows contents weight only

Use for: Consistent box weights
         Pre-weighing materials
         Accuracy with packaging

Scale Accuracy

Readability vs. Capacity

Accuracy Considerations

• Round up to nearest carrier increment
• Calibrate periodically
• Keep scale clean
• Level surface critical
• Temperature affects some scales

Scale Integration

Compatible Software

Most shipping platforms work with USB-connected scales. With I’d Ship That, you simply enter the weight from your scale—no special integration needed.

Other platforms with direct scale integration:

• ShipStation (select models)
• Shippo
• Stamps.com
• Endicia
• Pirate Ship

Setup Process

1. Install scale drivers
2. Connect scale (USB typically)
3. Configure in software settings
4. Test weight capture
5. Verify accuracy

Choosing a Shipping Scale

Evaluation Criteria

1. Capacity - Max package weight
2. Precision - Readability needed
3. Platform size - Fits your packages
4. Connectivity - Software compatible
5. Power - Battery vs. AC
6. Durability - Volume of use

Size Guidelines

Scale Maintenance

Regular Care

• Keep platform clean
• Check calibration monthly
• Protect from drops
• Don’t exceed capacity
• Replace batteries proactively

Calibration

Calibration check:
1. Use known weight (certified)
2. Place on scale
3. Compare reading
4. If off, recalibrate per manual
5. Document calibration date

Common Scale Issues